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Microsoft Office 2020 Free Download: Edit and Share Documents Online

Microsoft Office 2020: A Complete Guide

Microsoft Office is one of the most popular and widely used productivity suites in the world. Whether you need to create documents, spreadsheets, presentations, or more, Microsoft Office has the tools you need to get things done. But what if you want to take your productivity to the next level? What if you want to enjoy the latest features, enhancements, and improvements that Microsoft has to offer? That's where Microsoft Office 2020 comes in.

microsoft office 2020 free download


Microsoft Office 2020 is the newest version of the Office suite that was released in October 2021. It is a one-time purchase that gives you access to the most up-to-date apps for your PC or Mac, such as Word, Excel, PowerPoint, Outlook, Publisher, Access, and OneNote. Unlike Microsoft 365, which is a subscription service that requires monthly or yearly payments, Microsoft Office 2020 is a perpetual license that you only pay for once.

But why should you choose Microsoft Office 2020 over other versions or alternatives? What are the main features and benefits that make it worth your money? And how can you download and install it on your device? In this article, we will answer these questions and more. We will show you how to use some of the new and enhanced functions in Excel, Word, and PowerPoint, how to collaborate with others using co-authoring and modern comments, how to enjoy a visual refresh and user interface improvements, and much more. By the end of this article, you will have a comprehensive understanding of what Microsoft Office 2020 can do for you and how to get started with it.

Co-authoring and collaboration features

One of the most important aspects of productivity is teamwork. Whether you are working on a project with your colleagues, classmates, or friends, you need to be able to share your ideas, feedback, and edits with them easily and efficiently. That's why Microsoft Office 2020 has improved its co-authoring and collaboration features to make working together easier than ever.

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How to co-author documents with others in real time

With Microsoft Office 2020, you can work with others on the same document at the same time. There's no need to send extra notes or emails because everyone will be notified when a file is updated. You can also see each other's changes as they happen, so you can avoid conflicts or duplication. To co-author a document with others, follow these steps:

  • Save your document to OneDrive or SharePoint.

  • Share your document with others by clicking Share on the top right corner of your app.

  • Choose whether you want to allow editing or only viewing for your co-authors.

  • Copy the link or send an email invitation to your co-authors.

  • Open the document and start editing. You will see the names and cursors of your co-authors on the document.

  • Use the chat feature to communicate with your co-authors in real time. You can also use @mentions to tag someone in a comment or chat message.

How to use modern comments and notifications

Another way to collaborate with others on Microsoft Office 2020 is to use the modern comments feature. This feature allows you to add, reply, resolve, and delete comments on your document. You can also use @mentions to notify someone of a comment or a task. To use modern comments, follow these steps:

  • Select the text or object that you want to comment on.

  • Click Review > New Comment or press Ctrl+Alt+M.

  • Type your comment and press Enter. You can also use @mentions to tag someone in your comment.

  • To reply to a comment, click Reply and type your response.

  • To resolve a comment, click Resolve. The comment will be hidden but not deleted.

  • To delete a comment, click Delete. The comment will be permanently removed.

You can also manage your comments and notifications from the Comments pane. To open the Comments pane, click Review > Show Comments or press Ctrl+Shift+E. From the Comments pane, you can:

  • See all the comments in your document, sorted by date or thread.

  • Filter your comments by status (resolved or unresolved), author, or @mentions.

  • Search for specific comments using keywords or phrases.

  • Turn on or off notifications for new comments or @mentions.

How to see who else is working on a document and where they are

If you want to see who else is working on your document and where they are, you can use the presence indicators feature. This feature shows you the names and locations of your co-authors on the document. You can also hover over their names to see more details, such as their email address or online status. To use the presence indicators feature, follow these steps:

  • Open a document that is shared with others on OneDrive or SharePoint.

  • Look for the presence indicators on the top right corner of your app. You will see the initials or pictures of your co-authors.

  • Hover over their names to see more information about them.

  • Click on their names to jump to where they are working on the document.

Visual refresh and user interface improvements

Besides co-authoring and collaboration features, Microsoft Office 2020 also offers a visual refresh and user interface improvements that make it more modern and user-friendly. You can enjoy a new Start experience, refreshed tabs in the ribbon, customized themes and backgrounds, and OneDrive cloud storage that lets you access your files and settings from any device.

How to enjoy a modernized Start experience and refreshed tabs in the ribbon

The Start experience is the first thing you see when you open an Office app. It allows you to create a new document, open an existing one, or browse through templates and recent files. With Microsoft Office 2020, you can enjoy a modernized Start experience that is more streamlined and intuitive. You can also see a refreshed design of the tabs in the ribbon that makes it easier to find and use the commands you need. To enjoy these improvements, follow these steps:

  • Open an Office app such as Word, Excel, or PowerPoint.

  • Look at the Start screen and notice how it has been simplified and organized. You can see your account information, pinned files, recent files, shared files, recommended files, templates, and more options in one place.

  • Click on any of the options to create or open a document.

  • Look at the ribbon and notice how it has been updated with new icons, colors, and labels. You can see the tabs such as Home, Insert, Design, Layout, etc., that contain different groups of commands such as Clipboard, Font, Paragraph, etc.

  • Click on any of the tabs or commands to use them as usual.

How to customize your theme and background

If you want to personalize your Office apps with your own style and preferences, you can customize your theme and background. The theme affects the color of the ribbon, tabs, icons, and other elements of the user interface. The background affects the image that appears on the top right corner of your app. To customize your theme and background, follow these steps:

  • Open an Office app such as Word, Excel, or PowerPoint.

  • Click File > Account.

  • Under Office Theme, choose the color scheme that you like. You can choose from Colorful, Dark Gray, Black, or White.

  • Under Office Background, choose the image that you like. You can choose from No Background, Calligraphy, Circles and Stripes, Circuit, Clouds, Doodle Circles, Doodle Diamonds, Geometry, Lunchbox, School Supplies, Spring, Stars, Straws, Tree Rings, or Underwater.

  • Click Apply and restart your app to see the changes.


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